Three ways to streamline your professional routine

Routine - Task management

There are a myriad factors that contribute to professional success when launching, of growing a new venture. In this article we will look at aspects ranging from effective resource management, to a clear professional vision, attitude and a good network of contacts.

Beyond all of that, however, it’s possible to distil many of the factors that go into the success of a business down to “streamlining” and “efficiency.” Here are just a few ways to streamline your professional routine, so that your time and energy can stretch as far as possible.

CONSIDER DIGITISING VARIOUS COMPONENTS OF YOUR BUSINESS

One of the most effective and straightforward ways of streamlining various dimensions of your business, is simply to take steps to actively digitise components of your business that might not have been digitised before – and to join up digital elements with cloud services, and accompanying tools and systems.

While there are certainly online data privacy concerns that are worth taking into consideration, it is also undeniable that there are a wide range of potential benefits to having your data managed and accessible via the web.

A physicaladdress virtual mailbox service, for example, will allow you to have professional correspondence sent to a registered address, in the form of physical mail – which will then be scanned and forwarded to you in a digitised format, so that you can view it from your own private inbox, wherever you may be, without having to filter through or accumulate any paper mail yourself.

It is, of course, also worth keeping in mind that it’s far easier to effectively backup digitised correspondence than to preserve paper letters.

EMPHASISE THE IMPORTANCE OF DAILY SYSTEMS AND ROUTINES, TO KEEP YOU CONSISTENT AND CLEARHEADED

In recent times, there’s been a lot said in productivity circles about the benefits of focusing on “systems” rather than “goals.”

The idea appears to have been first directly raised by Scott Adams, the creator of the Dilbert comics, and since then has been developed by writers such as James Clear, author of Atomic Habits.

The basic premise is simple: in order to be efficient, consistent, and to avoid being swept off course by various unexpected happenings in your day-to-day professional life, you should focus on performing the right daily routines and habits that will lead you in the broad direction of professional success, rather than obsessing about the specific goals that you want to achieve down the line.

Goals are useful waypoints. But if you focus on them too much, you can become completely lost with regards to actually identifying and sticking with the routines that will get you there.

TAKE CONTROL: USE TASK MANAGEMENT TOOLS TO HELP YOU STAY ON TOP OF THINGS

It’s impossible to maintain a streamlined workflow, if you are juggling various tasks and projects, and obligations, in a haphazard manner, based on whatever it is you remember to do in any particular moment.

Instead, use sophisticated task management tools and systems to help you stay on top of things, and to send you regular reminders, so that you don’t forget important details, or miss out on part of the sequence of events that need to be attended to.

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