Covering Bases: Things you can do to ensure a smooth office relocation

Office Building

Whether you’re moving because of business growth, or for new market reach, an office move is definitely a stressful experience. From the paperwork and moving boxes that pile up to a business you still need to run, it’s easy to lose track of everything you should do to have a successful transition.

Luckily, there are ways to make your office move a great success. An example of this is the creation of a moving checklist. With a list of to-dos in place, you stay organised throughout the moving process.

So, if you want to ensure a smooth office relocation, below are the things you should do from the get-go:

COMMUNICATE YOUR MOVE TO THE VARIOUS STAKEHOLDERS

Before tackling the logistics of the office move, it’s essential to communicate the process to several stockholders of your company. When it comes to stockholders, it doesn’t only involve the investors, partners, suppliers, and customers. But, it should also include your employees who have been working for you from the day you started.

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For instance, make an internal announcement to all your workers through letters, emails, or even a face-to-face meeting. If you’ve decided to bring all of them to your new location, you should be ready to offer excellent relocation packages. On the other hand, you should also send out an external announcement about the move to the clients, vendors, government, and many more by releasing a press release. That way, you can properly inform everyone about the transition.

HIRE A PROFESSIONAL MOVING COMPANY

There’s a vast difference between moving a house and an office. Office relocation is quite more complicated because of the things involved. With all the equipment and pile of papers to relocate, it’s indeed a challenging task to do.

Fortunately, you don’t have to worry about these things because you can hire the best interstate moving and storage service to help you. By working with some moving professionals, packing and lifting all your office belongings will be much easier. And if you need temporary storage of your stuff while your new office renovation is going on, you can count on them for assistance.

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CREATE A RELOCATION TEAM

With all the things that need to be packed, it’s best to have a relocation team who can focus on the moving tasks. For instance, you can assign half of your employees to pack up your office while the other half is tasked to keep the business operations smoothly.

Also, to make the packing process less stressful for you and your relocation team, ask each of your employees to declutter and pack their desks. Make sure to backup any important files before the moving day. In doing so, you can save much time in getting the job done right.

However, when it comes to your electronic items such as telephone lines, photocopiers, printers, desktops, and many more, it’s a good idea to let it be handled by experienced movers and packers. They have the necessary moving equipment to ensure the safe transfer of all your items to your new location.

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MAKE A MOVING INVENTORY

As mentioned, packing and moving all your office equipment are never easy. You need to consider many things, such as the safety of all your belongings. Because of this, it’s essential to make a moving inventory and tag your office supplies, furniture, and equipment. By doing this, you can avoid losing or destroying your company’s belongings in transit.

Moreover, be sure to take photos of your items in case you need to file an insurance claim in the future.

FINAL THOUGHTS

Indeed, deciding to relocate from your current office to a new one can be a tough decision to make. But, with a moving checklist in place, you can make the transition seamless and hassle-free.

Therefore, if you’re moving your office anytime soon, keep this checklist in mind, and you’ll surely be alright throughout the relocation process.

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